PROMOS contract account sheet

The contract account sheet is integrated into the general real estate contract as a separate tab and can therefore be accessed quickly and conveniently directly from the contract. From the contract account sheet, you can jump to a number of other areas such as correspondence, the dunning history and the dunning and case record. The contract account sheet consists of a contract header with information regarding the name, number and current contract balance as well as various detailed images. These include the following:

Item overview: On this tab, all the documents available for a contract can be totalled in accordance with individual criteria. This allows you to display the balance carried forward, the debit and credit grand totals and the total balance of the contract partner (if he maintains several contracts with your company) as well as the open items that cannot be assigned to any contract at all.

Open items: This tab shows only those documents of a contract that have not yet been cleared. By default, the account line items in this tab are not summarised at document level. Therefore, this tab is an ideal basis for recording accelerated processes such as an installment payment agreement, a manual clearing or a return receipt using the jumps in the contract account sheet in just a few steps.

Item overview / business partner: In the business partner item overview, all the business partner’s postings are displayed compressed and grouped according to the individual contracts with intermediate totals calculated per month and the balance carried forward cumulatively. A traffic light function indicates documents that have already been cleared in green and those that are still open in red. For the latter, you can also call up all the information from the dunning program.

• OPPC: PROMOS contract account sheet can be linked to an OpenPromos^® Corporate Correspondence template so that the account overview is sent to a deposited form with just one click, ready for transmission.
  
• Document overview: Clicking on a document number opens the document overview. Here, you can view the individual document items and make changes to the document.
  
• Display filters: On the “Display filters” tab, you can set filter options for each of the detailed images and decide on the density of the documents. For example, cancelled items can be hidden. The display options can be saved as standard settings for the user.
• Layout: In the individual detailed images, the standard SAP^® layout functions can be used to determine how the individual columns are to be displayed.
• Further detailed images: As well as the detailed images described, there are further tabs, such as “Extra special G/L indicator” for postings with a specific special G/L indicator as well as the “Deposit account” tab for documents belonging to the cash deposit contract.