PROMOS COA administration

PROMOS COA management provides the following functions and processes:

Assessments

For the assessment settlement, it is possible to select the tenant service charge settlement or choose between the advance payments made (target or actual).

Properties

An overview of the processing status of all properties can be called up at any time. Here, you can trace the completion of individual steps (e.g. “Invitations sent”), monitor the deadlines and create reports.

Decision archive

The decision database enables the manager to save all decisions chronologically and in detail in the system under the mandate and access and print the decision archive at any time. In addition, the decisions recorded can be transferred from the minutes of the meeting to the decision archive in accordance with Section 24 (7) of the German Condominium Act (WEG) using another PROMOS tool. This tool supports the process automatically, from the invitation to the meeting and creation of the minutes to maintenance of the decision archive.

Economic plan

The economic plan, the overall and individual invoices and the presentation of the reserves (target and actual) comply with the current German Federal Supreme Court rulings. Correspondence can be modified individually as required. With the help of the economic plan, you can create several versions for a financial year, adjust individual or multiple cost types with percentage values and make adjustments based on previous years’ values drawn from invoices, economic plans and currently posted values.

Overall and individual invoices

As part of accounting, it is possible to distinguish between the outflow principle in the overall invoice and a consumption-dependent individual invoice (heating costs), create variables for cost types / settlement units with individual participation of flats or different apportionment sizes as well as present the household-related costs in accordance with Section 35a of the German Income Tax Act.

• PROMOS reserves grid: The reserves grid in COA management allows the straightforward management of reserves. You can run both various reserves accounts (e.g. per sub-community) and multiple investment accounts (e.g. savings accounts) with a reference to the individual reserves.
• Utilities Cockpit: With the PROMOS utilities process monitoring tool, you can efficiently control and monitor the annual processes of a COA, for example the planned and actual data for the economic plan, the heating costs statement, the annual statement, the document check, the meeting, the maintenance of the decision archive and the sending of the minutes of the meeting.
• COA decision archive: Maintaining the decision archive in accordance with Section 24 (7) of the German Condominium Act, sending invitations and recording the minutes of the owners’ meeting is a problem-free process with the PROMOS COA management decision archive.