easysquare object record

The creation of documents in the digital record is not restricted to incoming correspondence, but also includes outgoing documents. The easysquare object record is generated automatically when a new technical object is created in SAP®. This ensures that a digital record is available for every technical object. This could be written documents, such as example fire regulations, escape and emergency routes, maintenance contracts, energy certifications and locking plans, or transactions, reports, e-mails and entire workflows.

The easysquare object record always has the same structure, with a record header and a tree-like structure containing the content:

All the key data at a glance in the record header

The header of the digital record contains all the important information for the technical object concerned. For example, the object description, type of use, floor space, contact partner such as the facility manager or responsible administrator, as well as other information are displayed here. The information provided can be adjusted and enhanced on a customer-specific basis.

Detailed list of all content by means of a clear tree structure

To ensure clear presentation, all content is classified by means of a symbol and saved in the digital record in a tree-like structure. This structure is discussed and implemented on a customer-specific basis as part of the implementation project using the PROMOS best practices. From there, the user can easily jump to the relevant SAP® transactions or to the relevant objects for the record.

• Direct access: Do you want to access information without having to spend time searching for it? Then use the option to jump directly to the digital object record from within the master data object in question (functional location, maintenance notification and other technical objects). There, not only the document being looked for, but also other contextual information is immediately available to you.
• Record to go: If required, you can export the entire record at the press of a button. In this way, you can quickly and conveniently save an entire record to external storage media without losing the entire folder structure of the record in the process. Even entire records can even be made available offline using the export function.
• Process integration: The full potential of the digital record is tapped through integration into easysquare workflow. This allows you to integrate work processes complete with appendices into the object record, so they are available for access at any time. This supports case-based processing in an optimal manner.