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20/01/2021
PROMOS News
Calling all COAs! These things are now simpler than ever for you.
December 2020 brought an important legal change for COA administrators and apartment owners: the reform to Germany’s residential property law, or Wohneigentumsgesetz (WEG). The WEMoG, the reform act modernising the WEG, came into effect on 1 December 2020. We want to take a close look today at all the related changes that enable simpler, more digitised decision making.
Paving the way for digital owners’ meetings
While the old WEG required in-person attendance at owners’ meetings, the reform now allows COAs to make steps towards digitisation. There is now an option to take part in owners' meetings electronically. While this does require a special decision by the COA and the possibility of in-person attendance must still be provided, this is still a valuable development for many owners in light of the current coronavirus pandemic. The law makes no stipulations on the “how” of technical implementation. Owners are thus free to use the medium of their choosing.
Say goodbye to paper – the new digital power of attorney
Circular resolutions will soon also be free to undergo digitisation. Rather than being required in physical writing, as thus far, they can now take any textual form. To put it clearly, this means that voting proxy rights can now be issued via e-mail, Internet platform or app. The same applies to calls to meetings, which can now also take any textual form.
Decision-making with no detours
There are also numerous other changes to the decision-making process, mainly affecting majority ratios and the stipulated minimum number of participants for owners’ meetings. For example, the owners’ meeting now has a quorum regardless of how many owners are in attendance, eliminating the rescheduling effort frequently required in the past.[1]
https://www.haufe.de/immobilien/wirtschaft-politik/weg-reform_84342_460970.html
Several solutions facilitate the management of COAs. For example, the decision-making and organisation of COAs’ meetings will be supported in SAP®. The easysquare owner app promotes the communication of owners and housing companies.
Clever owners turn to digitisation with PROMOS consult
Despite the legal simplifications that have taken effect, COA administration and the mandatory decision making that comes with it will continue to be issues entailing an amount of bureaucratic effort that should not be underestimated. Reducing this effort is part of what we do with PROMOS COA management. In addition to the administration of assessments and the creation of economic plans, this solution also supports decision making. An invitation with all agenda items can be created directly in SAP®, and the associated decisions can be formulated there ahead of time. The decision proposals can then be discussed point by point in the owners' meeting. With this basis, minutes are then generated in SAP® and the voting results are recorded. The system activates finalised decisions and automatically adds them to the decision record. This SAP®-supported method reduces manual effort, simplifies tracking and increases transparency.
With the easysquare owner app, PROMOS also offers a mobile option for straightforward property management and simple communication within the COA and with the administration. Mobile mapping of the decision recording process with SAP® integration is also possible, which can completely eliminate media discontinuity.
Get informed now
The complete offering of technical support options from PROMOS is wide-ranging and can be individually tailored to your specific needs. Get in touch with us today.
You may also be interested in:
- Portfolio " PROMOS COA administration"
- Clearly document your COA decisions with the PROMOS COA Invitation, minutes and decision archive
- Conveniently manage property with the easysquare owner app
- Success story "Even more service for owners – Vonovia Immobilien Treuhand is building a successful app for residential property management"
