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14/11/2018
PROMOS News
The easysquare manager app – Property management at a new level
The mobile solutions provided by easysquare have long since become a guarantee of cost and time savings. By now, easysquare provides solutions for customers throughout Germany, and even beyond national borders in Switzerland and Austria.
Reputable housing companies have successfully implemented the innovative digital solutions from easysquare. As things stand today, more than 1.5 million tenants and owners, and even more potential tenants, are able to use the easysquare apps. However, there is more to easysquare than simply digitising tenants' files and rental processes or allowing users to interactively experience the neighbourhood. In view of its time and cost efficiency, the craftsmen portal has been an absolute must-have in the housing industry for years.
We are not resting on our laurels though. Quite the reverse: our consultants, product managers, developers and designers have consulted, obtained feedback, incorporated their experience, experimented and deliberated. The result is the manager app containing even more useful functions and new features.
In terms of efficiency, the revised manager app is unbeatable. A property manager supervises real estate objects, tenants and owners, taking care of processing repairs as well as contracts. All processes now merge centrally in the manager app, where managers can organise their electronic documents, their regular tasks and their team in a clear and straightforward manner.
- Publicly visible
- Only visible for members
- Only visible for administrators
The manager app is divided into three service groups. The electronic forms and the processes are handled in the “Arbeitskorb” (Work Basket). A wide range of features here greatly facilitate processes and work steps. For example, forms can be assigned to processes, flexibly shared with others or marked to indicate that processing has been completed. Forms can also be moved to a briefcase to be processed in offline mode and users can specify representatives for when they are absent.
All real estate master data is located in the “Immobilien” (Real Estate) service. The data can be accessed in catalogue form from the forms in the “Arbeitskorb” (Work Basket) service. Series processes can be started for selected data. The master data also contains the control parameters for the safety precaution processes. The parameters with which the safety precaution tasks are described control the generation of inspection reports in the background. The safety precaution tasks are described using a list of checks and inspection tasks assigned to these checks. For each check, it is possible to define who must process the inspection reports, as well as when and where the check must be performed. It is also possible to define the date for provision of the inspection report. When processing the inspection reports for safety precautions, the system may automatically generate reports on defects. The recipients of these reports are also defined here.
The “Organisation” service is used to maintain organisations, team structures and the like. Users can process organisations to which they are assigned as administrator. In addition, other organisations also appear here, for example those to which the user is assigned as a member and those where general visibility within the app has been set in the organisation data. It is possible to set the visibility of the organisation:
It is also defined which organisation data should be visible to others and which individuals are to be assigned. Once a mailbox has been created, messages, forms and processes can be received from outside the organisation. Internally, the organisation data can be maintained. The account details in the organisation make it possible to process incoming payments. Thanks to the integration of Paypal, the organisation is able to receive payments that have been sent, for example, using electronic forms in response to a payment request or invoice. The integrated calendar makes it possible to link appointments, forms and processes with an external calendar system for the organisation. The e-mail settings allow an external e-mail system of the organisation to be connected for sending e-mails.
In short, the app provides innovative functions that facilitate the everyday work of property managers, thus raising mobile inventory management to a new level. Users are also greatly impressed by the easy operation and modern design. If you’d like to learn more, our experts will be happy to advise you.
