Portfolio No.: 9110-01
Subject: Digital Invoices
PROMOS e-invoice
Forward-looking – e-invoicing solution for maximum automation and legal compliance
The PROMOS e-invoice solution offers a convenient way of processing incoming e-invoices. As a result, not only do companies comply with an obligation under the Growth Opportunities Act that will apply from 1 January 2025, but also streamline their invoice receipt process. The solution makes it possible to automatically record invoices in various formats, start standardised workflows in SAP® and largely eliminate manual intervention. Companies benefit from a high degree of automation, which makes processes more efficient and error-free.
The PROMOS e-invoice solution integrates seamlessly into existing processes in the SAP® system, standardises a wide range of invoice formats and automates the processing procedure.
What makes an invoice an e-invoice within the meaning of the law? By legal definition, a PDF invoice is not an e-invoice. It’s the XML structure that turns an invoice into an e-invoice. A ZUGFeRD invoice contains a human-readable PDF version in addition to the XML format, while the XRechnung consists exclusively of a machine-readable XML file.
A technical solution must therefore be found at the latest when it comes to processing incoming Xrechnung invoices. But no matter whether we’re dealing with a classic PDF file or a genuine e-invoice, such as XRechnung and ZUGFeRD – the PROMOS solution converts incoming invoices into a standardised format via a multi-channel platform. A workflow is then started in SAP® based on the results file, which automatically creates an SAP® document and starts the invoice receipt workflow. The solution reduces manual intermediate steps, such as clearing invoice data, to a minimum, thereby minimising workload and sources of error. Companies can retain existing processes while benefiting from the advantages of automation. What’s more, the solution generates readable displays for XRechnung invoices and enables the highest data protection standards.
Further information
In addition to the efficient processing of incoming invoices, we offer a convenient solution for sending e-invoices automatically with PROMOS XRechnung exchange. This solution will be expanded in the future and integrated even more closely into existing solutions – a future milestone, as B2B shipping will be largely mandatory from 2027. We can already generate an XRechnung from posted FI documents and offer additional modules such as our condition uploader, which automatically processes incoming invoices from energy suppliers. Our solution is flexible and future-proof – ready to grow with your requirements.
Your benefit
Legal compliance: The solution enables you to fulfil the requirements of the Growth Opportunities Act by enabling you to process incoming e-invoices.
Automation: Smart workflows in SAP® ensure maximum efficiency.
Fewer interfaces: Seamless integration into existing systems without process adjustments.
Sustainability: You save paper and protect the environment.
Future-proof: Prospective expansion to include sending of e-invoices.
Efficiency: Time and cost savings thanks to reduced manual intervention and end-to-end digital processes.
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End user
- Finance department
- Accounts payable and accounts receivable
- Controlling
- Compliance and tax experts
- Auditors
Technical requirements
- both S/4HANA® and ECC 6.0
Please contact us:
PROMOS consult Projektmanagement,
Organisation und Service GmbH
Rungestraße 19
10179 Berlin-Mitte
Germany
