PROMOS Supplement Management

Changes to the construction account are mapped in SAP® via supplements. The supplements are created with reference to the order and can contain a reason for the supplement (e.g. additional work VOB/B § 2 No. 6) or a short text or note.

In the event that work increases or decreases, the supplement value is adjusted, which automatically updates the order values. The total of the supplements is presented in the order via a separate condition, which means that the original order, supplement totals and current order value also remain visible in the order. For the purpose of checking and taking into account the budget, it is possible to generate a resource commitment when recording the supplement, so that supplements can only be created or changed within the scope of the budget.

You also have the option of working with status management (e.g. submitted, checked, issued or declined). The order value is then only updated if the “issued” status has been set.

Within PROMOS Supplement Management, there is a separate evaluation of the supplements, which can be used to transparently analyse the values and reasons for change.

Correspondence can also be defined. This allows users to generate an appropriate letter for the supplement directly.

• Release process: In some cases, it makes sense that supplements are first released by project participants of a higher hierarchy level. Here, it would be useful to implement an easysquare workflow process, which automatically controls the release process.
• Customising: Reasons for change as well as the status can be preset via customising. It is also possible to implement individual specifications.