PROMOS Cost Forecast

The KPIs upon which the PROMOS cost forecast is based are supplied from the various areas of the SAP® system.

Planned costs

Planned costs can include cost estimates and cost calculations and are incorporated if tenders or closure are still open for specific work. The project structure provides an option for cost planning in SAP®. A structure based on the DIN 276 cost groups is normally used here. If planned costs are also to be included in the forecast, planning must be performed based on the cost groups. The planned values can be recorded manually or imported as an Excel file.

Order values

For the cost forecast, order values and residual project values are used for trades that have already been tendered or commissioned. Orders are created in the system for this purpose. Purchase requisitions can also be recorded optionally. Supplements ensure that the order values are kept up to date.

Actual costs

For trades that are fully settled, the actual costs are used. The invoices are posted against the orders, which thus reduces the residual order value. Parked invoices can also be taken into account as an option. The recognised work is significant for the forecast. Invoices can include reductions, deductions, retentions and cash discounts.

Assessed risks

Risks can arise due to price changes, a change in the activity or quantity or postponements. Unknown variables such as tenders still pending also play a role here. These sorts of risks can be mapped via claims in the SAP® system. No budgets are required for these values and allocation to cost groups up to the 100 range of the DIN or directly with reference to the order and suppliers is possible. The project cockpit can be extended so that claims for risks/unknown values within the context of a forecast can be created and maintained.

• Import function: Planned or budget values can be imported into the SAP® system in the form of Excel lists.
• Customisation: The layout and jump to the documents can be adjusted via customising.