PROMOS Verification of Construction Invoices

To allow the client to perform a correct check, all services must be invoiced in a verifiable manner, retaining the sequence of the items as well as the descriptions contained there.

The PROMOS verification of construction invoices presents the following information in a clear SAP^® template:

• Supplier / biller
  
• Order details, e.g. order value
  
• Appointments and deadlines, e.g. date the invoice was received and payment due date
  
• Recognised service, any reasons for reduction
  
• Deductions for discounts, insurance, power/water consumed on construction sites, early payment discounts
  
• Retentions from security deposits, counterclaims, etc.
  
• Payment amount
  

Alongside the technical and content-related check, the arithmetical check should not be underestimated. For example, previous early payment discounts should not be granted for a new invoice, or several invoices that are being checked simultaneously mixed up with one another The PROMOS verification of construction invoices meets all the specifications, ensuring that all data and figures on the invoices are presented in a chronologically logical sequence and comply with the requirements of proper accounting. Furthermore, users can easily keep track of agreed deadlines for verification and payment.

The data on the check sheet is also the basis for posting in SAP^®. The assignment to the order and project as well as automatic determination of G/L accounts provide support for posting and avoid significant posting errors.

In addition, correspondence can be printed for each construction invoice. Customer-specific forms can be created for this using SAP^® SmartForms or OpenPromos Corporate Correspondence. A practical example of this is a final invoice agreement.

The invoice type determines the structure of the entry screen.

• Individual invoices: Precisely one invoice is created for the purchase order.
  
• Partial payments: In accordance with VOB/B Section 16 No. 1, partial payments are to be paid at agreed times or when the provided service reaches the value of the proven, contractual services.
  
• Final invoices: These represent the final claims from the contractor. The client is not obligated to make any other payments. A special check is therefore performed here for which both parties to the contract have additional time. The basis of the final invoice is usually the completion and acceptance of the agreed services.